Topic permissions define who can view, comment on, edit, or delete a topic. Properly managing these permissions ensures data security, accountability, and efficient collaboration.
1 – Default Permissions
Every new topic is public by default, meaning all project members can view and comment on it.
Default permission rules:
- Topic Creator – Total (view, edit, delete)
- Assigned to – Read + Edit
- Other users – Read (view and comment)
Making a topic private during creation
If you want to make a private topic, click the padlock icon at the top of the creation tab.
This will set all permissions to None, except for:
- The Topic Creator
- The Assigned to user
2 – Customizing Permissions
After a topic is created, additional tabs become available for advanced settings, including permissions.
Permissions can be configured for:
- Individual users
- Workplace companies
- Project teams
Conflict Rule:
If a user receives permissions from multiple sources (e.g., individually and via a team), BIMWorkplace will always apply the highest permission level.
3 – Public vs. Private Topics
- Public Topics
- Visible to all project users.
- Access cannot be fully removed from a user, company, or team unless the topic is made private using the padlock icon
- Private Topics
- Only users, companies, or teams explicitly assigned permissions can view or interact with the topic
4 – Permission Levels
- None: Users cannot see the topic at all (it does not appear in their list)
- Read: Users can view the topic and add comments, but cannot edit fields
- Read + Edit: Users can view and edit topic information, but cannot delete the topic
- Total: Users can view, edit, and delete the topic (full control)
5 – Key Notes
- The topic creator always has Total permission
- The Assigned to user always has at least Read + Edit permission
- This permission can only be increased (e.g., to Total), not reduced
By carefully defining topic permissions, you can balance transparency and control — ensuring the right people have the right access at every stage of the project.
